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Interactive Tutorial

Manage Rules in Outlook

Edit, delete, and prioritize email rules in Outlook for better inbox control

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Outlook Basic to Advanced Course

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Manage Rules in Outlook

If you have several rules set up, you can edit or remove them when your needs change.

Edit a Rule

Once you have rules created, it's easy to fine-tune them by editing one or more of their conditions, actions, or exceptions.

  1. Expand the Move group, if necessary.
  2. Click the Rules button.
  3. Select Manage Rules & Alerts.
    Manage Rules

    Each rule you've created appears.

    Unchecking a rule’s check box will disable that rule and prevent it from running.

  4. Select a rule.
  5. Click Change Rule.
  6. Select Edit Rule Settings.
    Manage Rules

    The Rules Wizard appears. From here, you can add and remove conditions and actions, change the settings on conditions and actions, or change the rule’s description.

  7. Edit the rule as necessary.
  8. Click Finish.
    Manage Rules

The Rule Wizard closes and the changes to the rule are saved.

Delete a Rule

When a rule becomes unnecessary, you can easily delete it.

  1. Expand the Move group, if necessary.
  2. Click the Rules button.
  3. Select Manage Rules and Alerts.
    Manage Rules
  4. Select a rule.
  5. Click the Delete button.

    Outlook asks if you’re sure you want to delete the rule.

  6. Click Yes.
    Manage Rules

The rule is deleted.